Archiving your digital assets is fast and easy with MediaFiler. The software is modular and therefore highly customizable both in functionality, layout and appearance!

Archive / Metadata

KeywordsMediafiler offers an intuitive user interface which provides many useful tools for handling metadata. The system can be configured to fit your organizations’ individual departments’ needs. It also includes several helpful workflow tools. Selected features include:

  • Customizable categories and searchword lists
  • Autofill (start with a letter and MediaFiler presents suggested listed keywords)
  • Automatic synonyms (choose the correct searchword, and MediaFiler fills in synonyms automatically)
  • Add metadata to many files at the same time (batch function)
  • Customized obligatory metadata fields
Searching for files

questionFinding files in MediaFiler is fast and user friendly. We help you set up your archives so that finding YOUR files is easy and user friendly. Some features which makes searching and finding files in MediaFiler easy are:

  • MediaFilerSearch1When you start typing a search word, the auto-fill functionality provides suggested words existing in the metadata in the archive.
  • You can narrow your search by defining metadata field, file type and date range.
  • Using lists of categories and subcategories makes it even faster to find your images. Just choose a category or a sub category and your images appear!
  • MediaFiler also includes an own page showing you the search index with the archives’ attached metadata; here you can select archives and fields to see the metadata existing in the archive.
  • You can also search for more images by selecting multiple keywords on an image preview page.
Organize & share your Assets with Albums / Lightboxes

albumsUsers can create albums/lightboxes with selected files. This is a useful feature for collecting favorite files, or for selecting images for a project. With one click you can download the contents of the album. The albums can also be shared with other users from within MediaFiler. You can email the link to view the album or share the album with links to download original files. An address book for storing your contacts is also available.

Albums are a handy tool for organizations who produce press releases or media stories. The story and the images can be collected in an album and shared with all media contacts. Read more about this here.


Shopping Cart functionality

MediaFiler provides user friendly shopping cart funtionality. This allows guests / users without download rights to send a request for the images they wish to use – which then can be processed by the responsible editor. The user simply adds the images to the shopping cart and provides relevant information on check-out. The editor can choose to approve some or all of the files in the order, and may also change the size specifications of the individual files before approving the order.


Uploading files

It could not be easier to upload files. MediaFiler provides uploading directly in the browser (Flash, Java and single upload is available). You can upload single or multiple files, folders with subfolders, and ZIP archives are automatically unzipped. Using the Java upload, you can simply drag and drop the files into the upload window. You can choose whether existing files should be overwritten or not, and you can add metadata on upload.


You can choose between several templates for the appearance and layout of your archive. The templates can be modified with functionality, logo, icons and color choices – to create a template specifically suited for your organization. More on customization…


More features…
  • Digital rights management: watermarking, temporary access to files, password protect images, manage download rights
  • Microsoft Office integration
  • Statistics and logs
  • Price list functionality with customizable discounts


Formats & Standards

photosMediaFiler is using XMP, IPTC and EXIF standards. This is a flexible and robust solution for companies and organizations who depend on several software programs throughout their workflow.

MediaFiler support a range of file formats, which are available to view (and play) in the browser archives.

Supported file formats:
  • Images (GIF, JPEG, JPEG-2000, PSD, PDF, PhotoCD, PNG, Postscript, SVG, TIFF, etc.)
  • RAW Photo (Canon CR2 and Nikon NEF)
  • Video (WMV, FLV, MPEG, MJPEG, RealVideo, etc.)
  • Audio (MP3, MPEG, AC3, WMA, AAC, FLAC, etc.)
  • Presentations (PowerPoint, StarOffice)
  • Documents (PDF, Microsoft Office, StarOffice, EPS, Illustrator, Indesign, QuarkXPress, CAD, etc.)
  • And more – ask us if your requested file type is not listed…